Data Security Training: The key to Document Security – When implemented correctly and done in the right manner, data security awareness training can be a primary factor in preventing accidental data leaks from taking place.
Data Security Training: The key to Document Security
Keeping organizational staff informed and well-trained can enhance the odds that departments and team players, who could witness a data leak taking place, will report such incidents or prevent them from taking place, to begin with.
As a means to avoid financial and reputational damage, data security awareness training can decrease an organization’s stress points while helping to boost employee morale through constant outreach.
Here we look into why every organization must set aside a budget for data security awareness training.
Although awareness training does not come cheap, when it is taken in the overall context of how it can be crucial in avoiding data leakages from taking place, it can be viewed as paying for itself.
Earmarking a section of your overall company budget to cover departments or teams on data security training can be the first step towards instituting a trained mindset in the company. Based on the size and nature of your business, professionals who lead data security training could be security analysts, IT generalists, or specialized professionals from the industry.
In some cases, it can be helpful to introduce third-party consultants to train employees if there is a lack of expertise in-house or if expert in-house staff have other demanding roles to play. For instance, when implementing a digital rights management solution or a document security solution to safeguard the data in your company, it can help to bring in independent consultants who are experts in this field to introduce and explain the concept to the staff.
Besides, every IT professional in a company must include data security training as part of their job description. This can ensure that you have in-house guidance that can be imparted to the employees when needed.
Encouraging staff who have queries about data security policies can help increase the odds that they would relay suspicious activity to the right channels. It can help to include such personnel costs into the company’s overall IT security budget. These costs can be reviewed annually or more frequently, based on the business.
Typically, most organizations must offer their staff two kinds of security training. These include overall security for all new employees when they come on board, and periodic on-hand training that provides reminders and updates about best practices and data security policies.
Unfortunately, this is not the case in most companies. According to a recent study conducted by Ponemon, respondents revealed that companywide security guidelines are hazy, and most organizations do not educate their staff on the best practices for cybersecurity.
For instance, over 47% of the survey respondents admitted they were either unaware of data security guidelines when traveling or working from remote locations, or that their company did not have any such guidelines in place.
Every organization must offer fundamental cybersecurity training to their staff and ensure that the responsibilities and expectations of every employee are as lucid as possible.
In most cases, specific teams may require specialized training in IT and would need additional data and document security tools to handle particular types of content.
For example, if a company has installed a document DRM solution then those administering it need to know what type of controls to impose on documents and who should have access.
Also, they should know when and what documents should be set to expire and how to revoke document access if the need arises (say an employee leaving the company). These niche kinds of training modules must also be accounted for, in a company’s overall IT security budget.
While some companies provide overall security awareness training, they neglect certain aspects. Such organizations miss the reality that the most exceptional educational opportunities take place in real time.
For instance, over 60% of insider threat incidents take place due to negligent users, which is evidence that real-time reminders and out-of-policy behaviors that can be efficient in stopping and reducing data leaks, must be an integral part of cybersecurity training.
For instance, if a staff member accesses a data file or document containing sensitive information that the company has not determined appropriate for all users to view, a prompt from a digital rights management solution that works as a deterrent against such behavior can prevent a data leak from taking place.
You can assign controls and modifications to your digital rights management tool to view how the permitted employee is viewing the data shared with them.
This kind of real-time data security action can be a powerful and efficient technique in preventing data breaches. Investing in such tools and imparting training to employees must be a vital sector of your overall cybersecurity budgeting.
As a proactive strategy against data breaches, digital rights management, document security, and PDF DRM solutions, can work hand-in-hand with user awareness training to avoid misfortunes.
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